18 Mar
2023
Full-Time Special Assistant to the CEO – Al-Shahaniya
Job Description
Secretarial and administrative obligations fall on the shoulders of the Executive Secretary, who is responsible for the smooth and effective running of the office.
Job Title : Special Assistant to the CEO
Location : Al-Shahaniya, Al-Shahaniya, Qatar
Salary : $ 29.01 per hour.
Company : Pocketbook Agency
Job Type : Full-Time
Qualifications:
- Help the office run smoothly and efficiently by providing a high level of administrative assistance as a part of the administrative team. Additionally, normal administrative duties such as welcoming visitors, keeping conference rooms in good repair, and helping with other initiatives are included.
- Work in an organic manner with all business divisions throughout the organization to ensure harmony, cohesiveness, and communication.
- As a personal assistant, you’ll organize and supervise the completion of administrative responsibilities. Operational demands of Deputy Superintendent are predicted and anticipated in a proactive manner by this individual.
- To aid in the design and continuing maintenance of organization-wide tools and activities that support the organization’s overall goals, you will provide a broad range of strategic, programmatic, and tactical assistance.
- Administrative help, such as composing and editing emails and memos, drafting memoranda, creating meeting agendas, and other communications on behalf of the SVP is provided.
- Maintain a close eye on the number of employees needed, as well as the efficiency of operations and the output of employees in order to spot potential areas for process improvement.
- Assist in conferences and keep the Deputy Superintendent and Superintendent Office abreast of any changes that occur, or keep them informed of meetings as soon as they occur.
- Provide support in the form of presentation slide decks and talking points, as well as assistance with event planning and documentation.
- An administrative and secretarial assistant for the authorized associate/assistant vice president or director of the company’s executive management team, as well as their personnel. Each executive assistant’s job responsibilities will vary based on the organization’s specific requirements; however, they will likely include tasks such as managing the company’s calendar and providing support for meetings, coordinating travel arrangements for staff members, and communicating with key stakeholders.
- With significant skill and discretion, this person answers phone calls from various municipal agencies and authorities on the behalf of the Director.
Skills:
- You must be able to work on many projects at the same time, prioritize them well, allocate your time well, and meet or exceed deadlines. Increase the amount of labor you do.
- it helps to be proficient with Microsoft products, virtual platforms, and room A/V systems, as well as eager to learn and master new technologies.
- Displayed a strong dedication to customer service and a collaborative work style, as well as a proven track record of paying special attention to the little details.
- the ability to review and suggest process changes for people and organizations, as well as to apply such recommendations
- Experience in administration and coordination achieved in a director or executive office position with increasing degrees of responsibility