19 Mar
2023
Full-Time Principal Executive Secretary – Al Rayyan
Job Description
This position’s objective is to guarantee that all of the company’s business divisions operate in harmony, coherence, and communication. Customer-focused service is provided to both internal and external stakeholders, with an emphasis on timely responses. An employee who handles invoices and expenditure reports.
Job Title : Principal Executive Secretary
Location : Al Rayyan, Al Rayyan, Qatar
Salary : $ 29.72 per hour.
Company : CertiK
Job Type : Full-Time
Qualifications:
- Communicates with other municipal agencies and authorities on the Director’s behalf via the phone, which may need addressing a wide range of queries with tact and discretion.
- Serve as a personal assistant by organizing, initiating, and seeing that clerical, secretarial, and administrative office chores are completed. Predicts and anticipates the operational requirements of the Deputy Superintendent and Superintendent Office.
- Harmony, cohesion, and communication can only be achieved when all sections of the company work together naturally.
- Provide administrative help, such as composing and editing emails, producing memoranda, preparing meeting agendas, and other communications on the SVP behalf.
- Involve various strategic, programmatic and tactical contributions in order to set up and maintain company-wide tools and activities that support the overall objectives of the organization.
- help in running the office smoothly on a daily basis. These duties include receiving guests, ensuring the cleanliness of the meeting rooms, and helping with other tasks that may be assigned to them.
- Take part in conferences and take notes, or be notified of meetings as soon as they occur so that the Deputy Superintendent and the Superintendent’s Office are aware of any changes that have occurred in the organization.
- Provide support in the form of presentation slide decks and talking points, as well as assistance with event planning and documentation.
- A director or associate vice president will delegate high-level administrative work to this person. Managing and coordinating these responsibilities, as well as communicating with all of the parties involved, falls to the executive assistant’s skill set.
- Assess the needs of the workforce, the operations, and the productivity patterns in order to find areas for process improvement and so enhance efficiency.
Skills:
- It is vital to be self-sufficient, prioritize, multitask, utilize good judgment and initiative, and meet or exceed deadlines. Increase the amount of labor you do.
- it’s essential to have a keen interest in and aptitude for new technologies including Microsoft products, virtual platforms, and audiovisual systems.
- expertise in assessing the performance of workers and organizations, making recommendations for process improvements, and implementing those recommendations
- familiarity with the duties of a director or administrator of an executive office
- Displayed a strong dedication to customer service and a collaborative work style, as well as a proven track record of paying special attention to the little details.