25 May
2023
Full-Time Executive Administrative Assistant – Hansi
Job Description
We are looking for a highly skilled Senior Administrative Assistant to provide senior executives with highly responsive assistance. You will be responsible for updating calendars, scheduling meetings, arranging travel arrangements, monitoring spending, and organizing building and equipment requirements as a part of the administrative team.
Job Title : Executive Administrative Assistant
Location : Hansi, Haryana, India
Salary : $ 22.61 per hour.
Company : Capital One
Job Type : Full-Time
Qualifications:
- The department director’s schedule and travel arrangements are within the purview of this position, which also coordinates departmental meeting schedules.
- Assists the Administrative Support Supervisor with daily casework, monthly reporting, office supplies, postage metering, merchant card reconciliation, billing and accounts receivable, and database management.
- Assists the Physical Plant Supervisor Specialist in monitoring departmental staff coverage and rerouting work order operations depending on the coverage available in the department on any given day.
- Ensure correct processes are followed while processing student and part-time job documentation and professional service agreements. Submit disbursement requests and trip reimbursements on schedule. Track administrative unit budgets, restricted accounts, and award/scholarship monies. Submit purchase orders and invoices for payment.
- Working in a dynamic environment where you’ll be pushed and given clear direction on how to thrive in this position and prospects for progress in other areas will be gratifying and recognized.
- Respond to in-person and telephone enquiries about the department, its programs, and activities. Offer fast and effective support to guests. Maintain department supplies and ensure appropriate supplies are available as required. Manage the department’s, programs’, and program faculty’s mail and mailboxes. Maintain all office files to guarantee precise record keeping. To ensure that the office is completely working, you must submit and handle all maintenance and repair requests. Supervise work-study and student assistants to ensure competent job completion and main office coverage.
- Check email and list serves. Supervise newsletters and official communications. Supervise department and program bulletin boards and on-campus marketing. Monitor the department’s social media. Responsible for the department’s and programs’ websites, ensuring they are well-planned and up-to-date.
- Assist in linking current and prospective students with campus resources and faculty/staff advisers. Develop a working knowledge of the structures and requirements of each program in order to give basic student counseling, such as outlining checklists and program requirements. Process student documentation for the majors/minors of the program.
- Monitors the completion rates and timeliness of work orders submitted to Engineering Staff, as well as following up with persons who want status on submitted work orders. Work order delays, completion challenges, or productivity concerns are sent to the Physical Plant Supervisor Specialist for further evaluation.
- Responding to all scheduling requests, prioritizing the most critical and sensitive topics or appointments, involving all parties, and setting up successful meetings are all part of calendar management in a fast-paced workplace with conflicting priorities.
Skills:
- Comfortable dealing with university administration, employees, and faculty Excellent detail, written and spoken communication, and multitasking abilities essential.
- Needs a high school diploma. Preferably an associate’s degree, a certification, or more training, At least eight to ten years of experience in an administrative support role, preferably in an insurance company, with at least three years in an executive administrative support role.
- At least three years of expertise with the Microsoft Office Suite, including knowledge of Outlook, Word, Excel, and PowerPoint.. Preferable Qualifications:, One year as a supervisor. Microsoft Teams knowledge is desired.
- Associate’s degree from a recognized college or university with a major in business or public administration or similar discipline and five years of administrative support experience, or any comparable combination of training and experience needed.
- Ability to run the department office in a responsible way, put together and keep track of documents with a high level of accuracy, be flexible and able to work on your own to solve problems in the administrative unit as they come up.