26 May 2023

Full-Time Administrative/Executive Assistant – Manama

Swayable – Posted by JobsTeam Manama, Manama, Bahrain

Job Description

To be successful in this position, you must be detail-oriented, well organized, and able to work under pressure to achieve many, competing priorities while collaborating closely with other Executive Assistants across worldwide teams. The successful candidate for this position will have a firm grasp of business objectives, a proven track record of anticipating and meeting customer needs, and the motivation to push for change. The ideal candidate can work swiftly and independently on difficult projects, respond with the right amount of urgency in time-sensitive circumstances, and solve problems without needing to have all the information at their disposal. We need a self-starter who can handle multiple tasks at once and perform well in a fast-paced environment. The ideal candidate has high self-esteem, is always upbeat, is resourceful, innovative, and motivated by their own drive. Maintaining a relentless focus on getting things done and keeping lines of communication open at all times is essential. This individual will be trustworthy, discreet with sensitive material, and professional when interacting with C-suite executives.

Job Title : Administrative/Executive Assistant
Location : Manama, Manama, Bahrain
Salary : $ 30.36 per hour.
Company : Swayable
Job Type : Full-Time


  • carries out particular administrative tasks including processing invoices and expense reports and buying office supplies as necessary.
  • Creates documents (reports, letters, memos) and uses software (Word, PowerPoint, Excel) to assist in the creation of other documents (presentations, etc.).
  • acts as a host to visitors who have come to meet with high-ranking executives, showing them to their meeting rooms and escorting them if necessary.
  • Put together company documents for the team and clients.
  • Help with meeting preparations, such as setting up workstations and preparing presentations, and attendance at board meetings.
  • Field calls, answer emails, and chat with customers while managing the executive inbox.
  • ability to multitask well, prioritize work, and stay committed to both short- and long-term goals.
  • Controls the CEO’s schedule by setting up appointments, resolving conflicts, assigning importance, and informing relevant parties of last-minute changes or requests.
  • Prepare ahead of time by making itineraries and scheduling activities.
  • to collect data, conduct analyses, and draft reports for executive consumption and presentation.


  • at least two years’ experience as an executive assistant, preferably in a fast-paced environment.
  • Skilled at using Outlook, Word, Excel, SharePoint, and PowerPoint as well as the rest of the Microsoft Office suite.
  • Excellent multitasking skills; great organizational, project management, and problem-solving skills.
  • Ability to function in a fast-paced dynamic workplace and sometimes under pressure (deadlines, etc.)
  • Experience with common office machines like phones, scanners, fax machines, and photocopiers is a plus.

How to Apply


Job Categories: Executive Assistant. Job Types: Full-Time.

Job expires in 24 days.

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